Imago Personnel & Guests











































































17 SE 8th
Portland, OR 97214







It is your responsibility to submit hours prior to the deadlines. We will not be contacting you to ask for your hours. If you forget, you will be put into the payroll system when you submit and it will be paid at the next pay period..

If you have not signed up and been approved as an employee for payroll purposes, please do so
by contacting the email below

The payroll period at Imago Theatre is from the 20th of the month through the 19th of the following month. In other words, for November payroll, you will submit all hours worked from start-of-day on October 20 through end-of-day on November 19. Timesheets must be submitted to Imago by the 21st by 5PM at the latest. Please note there may be occasions when timesheets are due earlier because of a holiday or a weekend. 

To submit a timesheet, there are two ways.

1. Use a timesheet form in the timesheet boxes at Imago that are located either on the first floor or the ballroom level. DO NOT USE MORE THAN ONE TIMESHEET PER PAY PERIOD.

OR (do not do both) 

2. Copy the excel sheet found here: E2B3car8PSsTTE/edit?usp=sharing

Fill out the sheet and send it to the following email by, at the latest, the 21st by 5PM:

We are on the honor system. You keep your own hours and submit them for the time period outlined above. Include what projects you worked on. Unless otherwise noted, you must clock out for meal breaks; do not include meal breaks as part of your hours. If you are working on a weekly salary, include the number of weeks you worked.


Remember it's your responsibility to submit hours. We will not be contacting you to ask for your hours. 

Independent contractors are on the same timeline as employees—submit your invoices by the 21st of the month.











Database Management and File Management and Show Management

1. Get Snail Mail List from ticket provider service after show closes.

2.  Email to Steve with one date field (1/1/2016) one show title “La Belle” and one classification “Adult”

4. Import the emails into icontact.

5. Put in Dropbox>Primary Data.

a. Snail Mails and Emails under>Per Show Emails and Snail

b. Show folders and photos>Show files.

6. Post on past productions page with Photos.

7. Back up the icontact emails  DropBox> Primary Data. 


Turn Around of Shows 

1. Create a graphic for the show

2. Import the graphic into their email signature

3. Change all phone messages to reflect upcoming show.

4. Set up show for sale.

5. Create online postings

6. Update flickr page.

7. Change phone messages. 

8.  --- #7 above 


After Each Tour

1.    Update Drop Box> Presenter Database


At Year End

1.    After financials are complete, file with 990 with IRS and Justice

2.    Triffle/Mouawad Inc update status

3.    Update all leases and check for insurance status of renters


Backup of Primary Data

1 .  Stored on Dropbox under Primary Data

       2. All drop box back up